If you’ve taken a look at our posts on the benefits of document scanning, you should be clued up on why we think our services are a positive thing. But let’s take a deeper look at one of those benefits and what it could mean for your company.
Space. What do you think of when you hear that word? Freedom? Opportunities? Cat swinging? You can claim back the space in your building which has been swallowed up by filing cabinets, folders and boxes of documents. Hiring out a document scanning company would mean you can replace all of those cumbersome things with digitised and fully editable versions that take up no physical space at all. This could leave you with a lot of free space, so then it’s just a case of utilising this new found space. Here are a few suggestions as to how you can do that:
If your filing cabinets previously took up a room of their own, scanning your documents and disposing of the original documents could have left you with a perfect size space to rent out. This is a great solution if you feel you already have enough space within the building. Not only will you be able to utilise that empty space but you will also be generating some extra income in the process.
If you have been looking to buy some new technology or resources but didn’t have anywhere to put it, this new-found space could be just the solution. Maybe one of the offices needs a printer upgrade but the new printer takes up more space or the office is cold and needs radiators fitting. Replacing filing cabinets with something more useful or aesthetically pleasing will be a positive step for your company.
Are you trying to fit too many of your staff in one office? With the extra space you can shuffle offices and desks around to make a nicer working environment. Maybe you could free up enough space to create a larger room for conferences or group meetings. Getting that opportunity to update the office will give you a chance to modernise your office space if you feel as though it is currently stuck in an unattractive time warp. Reshuffling can make changes to the space that you never originally thought possible; you could have your very own Grand Design moment…
At the end of the day, once you have cleared the space, the opportunities are endless. Regardless of what you decide to do, just having more open space in the office will boost staff morale which will then improve efficiency. As we know, a happy workforce is a helpful workforce.
If you would like to know more about the benefits and how they can help you claim back much needed office space then please take a look at our blogs or give us a call to speak to one of our friendly team.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.