5 Minute Guide to Business Card Scanning

February 27th, 2015

Organising contacts and business cards can be a job in itself but it’s essential for business networking so how can you find an effective and time-saving solution?

Business Card Scanning

Business cards are a vital connection between yourself and a whole lot of potential but their small size and flimsy material make it difficult to keep them in a safe and accessible place. Also, if you have a lot of business contacts, your pile of business cards could be stacking up making it almost impossible to find one particular contact when you need it. Manually handling business cards is time and space consuming which is where business card scanning and digital management brings the effective solution you’ve been looking for.

Benefits of Business Card Scanningcards

  • You can access the information you need quickly and easily.
  • You can save the space previously taken by stacks of cards.
  • You can increase your efficiency and improve workflow.
  • You can use the list to email numerous contacts at once.
  • You can take steps to making your office paperless.

Business Card Scanning Process

– Your accumulated business cards can be collected from anywhere in the UK using our secure nationwide collection service.
– Once at our scanning bureau, your business cards will be prepared for scanning.
– Depending on the type and condition, your business cards will either be automatically data captured or the information will be manually entered into a database.
– Our automatic data capture software scans your business cards in high resolution, colour format to ensure accurate data capture.
-The data will then be checked before being converted to Excel, CSV, Outlook, CRM.
-The spreadsheets etc can then be delivered to you via secure FTP, online cloud platform, CD, DVD or USB.
-Once you are happy with the digital information, your original business cards can be safely disposed of.

Pearl Scan Can Help

Pearl Scan’s business card scanning service has provided companies and individuals with a cost effective and excellently organised system for managing important contacts and their information. We handle the entire process from collection and data capture to conversion and delivery saving you time and money and, of course, a lot of stress.

That wasn’t five minutes! Well I guess that means you’ll have to spend the remaining time getting in touch for a free, no obligation quote for your business card scanning project, won’t you?

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.