Welcome to the Pearl Scan Group website!

Scanning Services

  • Professional, Secure and Confidential
  • Low to High Volume Scanning and Data Capture
  • Nationwide Coverage With 24-hour Turnaround
  • Almost 15 Years of Experience
Document scanning services provided throughout the UK from Pearl Scan Group - a professional document scanning company.

Halogen

Document Management System

Without a fuss and cost

Halogen Menu Invoice Documents Human Resources Documents Technical Drawings

Halogen is our most popular document management software. Rated both by IT Managers and the end users, it is mostly commonly used in the HR, accounts payable, legal, technical, engineering, client management, members' pension management and case management departments of businesses.

Halogen comes in both Local and Cloud versions, providing flexible and scalable options to SMEs and large corporations with multiple offices and remote working. The login module provides easy access to data, and only allows the authorised users to have access to their document libraries.

The software has been designed specifically with IT and end users in mind. Our solution architects have drawn upon our years of experience in the document and records management industry in order to develop an intuitive software that's simple to deploy with minimal installation and zero training.

Our scanning bureau takes the laborious and costly process of document scanning and processing away from our clients. The scanned data is then imported into Halogen and either delivered to the client via encrypted disk, or accessed via a fully hosted and managed cloud portal to suit the needs of each client.

Once Halogen has been setup either locally or on a cloud, further batches of documents can be sent to our scanning bureau to be scanned and imported into Halogen. Alternatively, our clients can purchase an add-on to perform ongoing scanning and processing of daily documents in-house, providing further flexibility in managing the ongoing need for new files and documents.

Halogen users benefit from powerful and fast search functionality by using indexed and OCR data search. Halogen index fields are structured for each document type, for example, HR Files, invoices, technical etc., and are customised for each client based on their current filing and retrieval methodology. This provides easy transformation from paper to digital filing and retrieval, enhancing existing processes and bringing efficiencies throughout their organisation.

If you are interested in our document scanning and management services and would like to arrange a meeting or web demo of Halogen Local or Halogen Cloud to see how it can add value and deliver the most cost-effective solution for your business, please either call us on 0161 832 7991 or fill in the Online Form and one of our customer services representative will get in-touch with you.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO