Document scanning for project files and folders

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Many offices have many project files stored away in filing cabinets, cupboards and lever arch files that will grow in size month by month. Simply due to storing these archived company project files and client documents, it can sometimes seem as if your office is dominated by filing cabinets, cupboards, shelves and drawers.

Project file scanning - helping the future of the office

Scanning and digitising project files can save thousands of pounds in office by potentially eliminating hours of time wasted on file searching, file organising, posting, faxing and storage units. The time that was previously spent searching through project files or client folders for specific information can be reduced to just a few moments. Countless staff hours and therefore thousands of pounds that was wasted in searching, sorting, indexing, copying and sending these documents in physical format can be saved with document scanning for project files and folders.

Benefits of project file scanning

By choosing to scan and electronically archive your files and folders, all of that bulky storage space can be converted into one CD. You can then utilise the space for other important office purposes.

Other benefits of project file scanning include:

  • Ensuring all files are backed up safely off-site in case of disaster or misplacement.
  • Relevant staff can look at project/client files while off-site using a private, secure web page.
  • Instant access to any project file on-screen from any PC using a text search.
  • Documents can be emailed, copied, sent, searched and printed from any computer.
  • Eliminating all of the time spent by administration and senior staff on searching through and organising numerous folders.
  • A guaranteed long term return on investment while helping the environment by reducing paper flow

Learn more about our project file scanning service

Keeping files in only a paper format is a business risk. If they are not backed up or all documents are not kept in another format then it can be potentially harmful to the business operations. Fires and floods or accidental loss or damage to documents can be fatal to an organisation.

Document scanning can prevent this from happening.
We have completed numerous electronic archiving projects for many large companies and small enterprises, nationwide.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.