Document Conversion to PDF format

PDF is used worldwide by businesses and private individuals to exchange documents. When scanning traditional office documents such as Customer Records, HR Personnel Files, Invoices, Technical Documentation, we often get asked to provide these in a PDF format as everyone is familiar with the file format. There are also branches of the PDF format such as Text Searchable PDF and PDF-A.

Many organisations have millions of pages of invaluable information sitting on storage shelves or in archives, with limited accessibility. When faced with the challenge of scanning these pages to digital format, the two most important factors are time and cost. Therefore to reduce operational and commercial costs, the majority of the businesses would outsource the scanning of their large backlog scanning to a scanning bureau such as Pearl Scan who is already setup to handle larger volumes of documents and can quickly put a mobilisation plan in place.

If you are looking to have your documents scanned to a PDF format to create a digital library/repository of your files, we offer scanning services to our clients in the UK and Europe. In addition to having your files scanned to standard PDF file format, we can also add additional value by enabling OCR processing so that the output files can be delivered to you in Text Searchable PDF format.

Scanning to PDF format using like-for-like methodology

Traditionally documents are either scanned in black and white or colour only, but our state of the art modern scanners equipped with advanced imaging applications can detect the difference between colour and black and white sheets of paper and scan these accordingly. This in return provides high quality of images and better usability of the digital files

Scanning of documents to PDF with OCR to Text Searchable format option

This option is extremely useful when scanning files with many pages, as the text search text facility within the PDF enables the user to quickly locate all pages using a text search. This in return provides flexible document searching and saves a huge amount of time.

Adding indexing information to PDF files

Once scanned we can name (Index/Add metadata) the PDF files by the information which you would normally use to search for the file. This can be the file Title, Date, Reference number and Address etc, and bookmarked where files are categorised/sub-divided.

If you have few hundred files scanned, these can be easily stored into a folder on your work drive/Shared folder, etc., however if you are looking to scan thousands of documents/files, then you will need a document storage and management system such as Microsoft SharePoint, Office 365 or our complimentary Halogen or Pearl Cloud platform.

Once the files have been scanned, indexed and stored digitally, we can arrange the original paper files to be returned, securely shredded or store in our storage warehouse.

Scan your library to PDF for time and cost-effectiveness

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.