OCR (Optical Character Recognition) to Microsoft Word is the most commonly used format. Prior to beginning the actual OCR process, the documents are scanned and optimised at high resolution, the purpose of this task is to ensure that every single fine detail is captured during the scanning process. Image processing is also applied to enhance the captured image, background colours are usually dropped to create a white background as this can conflict with the document contents and text. Documents are cropped to reduce any black borders as well as de-skewed for better alignment. Colour documents are normally converted to black and white images for better OCR results.
Document OCR various data type configuration
After the initial cleansing exercise of the documents is complete, the next stage is to create parameters according to the document and data types, text, tables and graphics. In order to produce greater OCR accuracy, certain rules are defined to capture each type of data. OCR scanning and conversion engines are trained and tested and once the OCR rules are set the OCR scanning and processing begins.
During the OCR scanning process, the original document layout, formatting e.g. bold characters, italic fonts, headers, paragraphs, place of images are also set, so the OCRed documents are an exact soft copy of the original hardcopy. Once the OCR scanning process is completed the output data is then saved as a Text or Word document.
Our OCR scanning and conversion to Microsoft Word bureau
Our OCR conversion scanning bureau has completed a wide range of OCR scanning and conversion projects, ranging from just one single document to managing thousands.
Other document conversion services
Depending on the type and layout, documents can be converted to the following editable file formats;
- Document Scanning and OCR to MS Word
- Document Scanning and OCR to MS Excel
- Document Scanning and OCR to CSV files
- Document Scanning and OCR to XML files
Many clients for both personal and business use have taken up this conversion to Microsoft Word service.