OCR (Optical Character Recognition) to Microsoft Word is the most commonly used format. Prior to beginning the actual OCR process, the documents are scanned and optimised at high resolution, the purpose of this task is to ensure that every single fine detail is captured during the scanning process. Image processing is also applied to enhance the captured image, background colours are usually dropped to create a white background as this can conflict with the document contents and text. Documents are cropped to reduce any black borders as well as de-skewed for better alignment. Colour documents are normally converted to black and white images for better OCR results.
After the initial cleansing exercise of the documents is complete, the next stage is to create parameters according to the document and data types, text, tables and graphics. In order to produce greater OCR accuracy, certain rules are defined to capture each type of data. OCR scanning and conversion engines are trained and tested and once the OCR rules are set the OCR scanning and processing begins.
During the OCR scanning process, the original document layout, formatting e.g. bold characters, italic fonts, headers, paragraphs, place of images are also set, so the OCRed documents are an exact soft copy of the original hardcopy. Once the OCR scanning process is completed the output data is then saved as a Text or Word document.
Our OCR conversion scanning bureau has completed a wide range of OCR scanning and conversion projects, ranging from just one single document to managing thousands.
Depending on the type and layout, documents can be converted to the following editable file formats;
Many clients for both personal and business use have taken up this conversion to Microsoft Word service.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.