PearlScan

Outsource Document Scanning Service

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Why should you choose an outsourced document scanning provider FOCUSED ON OPERATIONAL EFFICIENCIES, COST EFFECTIVENESS AND COMPLIANCE

On face value the benefits of outsourcing day to day document scanning for many organisations may not seem obvious. The majority of outsourced scanning in the past has traditionally been the conversion of larger paper archives, to address the need of easy file access, assurance and to safe space. We witness situations where documentation has piled up over a number of years and leaves organisations with day to operational issues that have reached the point where a new solution is required.

However these issues can be avoided by outsourcing everyday document scanning to our specialist document management bureau, adding further value to your organisation by:

  • Avoiding the capital and maintenance costs of in-house scanning equipment.
  • Paying a much reduced rate per page than scanning in-house, when taking into account the cost of labour, overheads and equipment.
  • Placing the risk on the provider for uploading information into the relevant document management system.
  • Providing a reliant service that does not rely on a single piece of equipment.
  • Reducing disruption within the office, supporting a client centric front of house experience for customers.

Often the organisations we work with have the best intentions to scan documents in house, only to get distracted by other more pressing administration tasks. When considering the value of Outsourced Scanning it’s important to consider the true capability and capacity of in house resources, targeting financial resources and people to create greater efficiency.

Cost vs Benefits Analysis

Pearl Scan Solutions are happy to provide a cost vs benefit analysis for your organisation and free consultation as to how our outsourced document scanning service will best integrate into your existing workflow, taking into account Software and Business Processes currently in place.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.