PearlScan

Articles and whitepapers about document scanning

Back to Documentation

Pearl Scan articles

We have collated useful articles that we have written, as well as external documents and whitepapers that can help you learn more about document scanning and digitisation. We realise that it can be a big step to take to go digital. This group of articles will hopefully help you in your decision.

The necessity of POD scanning today

This article discusses why POD (Proof of Delivery) scanning is cost-effective and can have a significant, positive effect on your company. We discuss the reasons why that is and, through experience, the specific ways it helps organisations of all shapes and sizes.

The importance of digitising HR files

HR Files are amongst the most protected and sensitive documents a company can have and they can still seriously benefit from being made electronic. This article explains why.

What is Optical Character Recognition (OCR)?

This explains exactly what OCR is. Included is a list of all of the main advantages of OCR and why you should consider it with virtually any scanning project.

The document scanning process (infographic)

A detailed and interesting look at the document scanning process via an infographic we created.

The 3 key things to look for in document management software

This reveals the three key things that can be found in great document management software and why you should consider these factors when considering which software to purchase.

Document storage costs – do you know what you’re paying for?

This article is an eye-opening look at document storage and how much it can really cost your business.

Store to scan takes the hassle out of scanning 

This explains our ‘store to scan’ service and why it is an innovative solution for businesses wanting to implement a document scanning process.

Document archiving – the top 3 methods 

We take a look at various methods of document archiving and storage, digital, physical or otherwise, discussing each so you can discover which one is right for you and your business.

7 misconceptions about digital document management 

When venturing into new territory such as electronic document management there are often many common misconceptions. This article is written to dispel many of these and to provide clarity on the matter.

Document scanning or traditional document storage? A comparision

This article is an honest and unbiased opinion on the differences, advantages and disadvantages of document scanning and document storage.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.