About Pearl Scan

Document scanning specialist

Pearl Scan was founded in 2003 to provide outsourced document scanning, data capture and document management services. Since then we have grown into a leading national scanning provider, delivering high quality and tailored services to both Private and Public sector organisations. At Pearl Scan, we enable our clients to successfully unlock the true value contained in their documents, resulting in increased performance, competitive advantages, meeting compliance and in most cases significant reductions in cost. The group has made significant investment in the last 14 years and evolved into a one-stop-service provider to enterprises and corporates. The following specialist branches have been set up to serve the ever growing need of efficient document capture, management and conversion.

Pearl Scan logo with white colored font and the background color is Pearl Scan's unique #ea094d color. Used in emails and quatations when discussing our document scanning services we provide throughout the UK.

The national scanning and data capture bureau with the capacity to process 10 million images per month from paper and microfilm media.

Pearl Scan Legal logo with white font color and blue background. Pearl Scan Legal is a scannign section dedicated to to help digitise the legal industry with document scanning, meta-data and OCR conversions.

The national scanning facility dedicated to serve the legal sector providing legal document scanning, meta-data capture and OCR processing.

Pearl Scan Software logo with white colored font and a lime green background. The software division creates a software that provides a document management solution with cloud base additions.

A document management software development and support division to deliver complimentary and low cost on-premise & cloud based document management solutions.

We have a culture of total performance and a commitment to the highest standards in every aspect of the way we do our business.

Our vision

To invest in our people and technology to provide our clients superior quality and reducing cost through innovations.

Our scanning bureau

Key differentiators

We focus on Quality, Service and Standards

  • We guarantee Price Promise for like-for- like services
  • National service offering with next day availability
  • Dedicated and experienced Sales and Operational staff
  • Bespoke document management solutions
  • Complimentary in-house developed open source software [Halogen]

What do we typically scan and capture

  • Invoices
  • HR files
  • Medical records
  • Matter files
  • Customer files
  • Pension files
  • O&M / H&S files
  • Plans & drawings
  • Microfilm and microfiche
  • Books
  • Surveys and forms
  • Project folder
A tall filing cabinet showing three draws. One draw open and is full of files. These files can be scanning into a digital format to create better efficiency and better organisation accross your company. You can find out how your business can benefit from our UK document scanning services by online contact form

Our scanning bureau has the facility to process 10 x million images per month That's why we are The Scan-do People ™


Our people are our strength therefore we take the time to source, train and nurture them to become specialist in their role. We are an equal opportunities employer, our recruitment process involves detail screening and CRB disclosure. All staff members go through security, confidentiality and Non-disclosure training and sign the relevant agreements - ensuring piece of mind service to our clients.


As document and data processing is the core of our business, the confidentiality of the data is at the fore front of our operations. We are registered with the ICO (Information Commission Office), our registration number is ZA023205 and comply with the Data Protection Act 1998 (DPA).


Our physical and virtual data security is hardened by around the clock monitoring of the site (s) by CCTV, RedCare, Controlled Access and latest technology deployed to protect data from cyber-attacks. We are in the process of acquiring cyber security essential accreditation to further enhance and safeguard our customer data.

The environment

Our operations, waste and recycled material is handled in accordance with the BSI Standards and we are accredited to EN BS 14001 (EMS) certifications.

Accreditations and compliance

Accreditations we’ve earned to give you the best service

Security and legal admissibility

Logo's in which Pearl Scan has a number accreditations with including ISO.

BS 10008:2014 Evidential Weight and Legal Admissibility of Electronic Information. BS 10008:2014 is the British Standard that outlines best practice for the implementation and operation of electronic information management systems, including the storage and transfer of information. Information is central to today's business world, and establishing its authenticity and integrity is increasingly important – especially where electronic information is used in dispute resolution or to demonstrate compliance. BS 10008 describes how information should be managed to ensure that it is demonstrably trustworthy. We are accredited to ISO9001, ISO27001, ISO14001, ICO, commitment to IIP, a member of PCI Security Standards Council and of the Records Management Society, providing our customers with the confidence of a secure and quality service solution, with a commitment to the environment.

These achievements are a commitment to our clients as a pursuit of excellence and striving to produce our services to a greater level. Within the ISO 9001 standard we have included BS10008, the standard for "Evidential Weight and Legal Admissibility of Electronic Information".

Contact us for a free of charge document scanning and data capture quotation today.

Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to our prospective clients.

Contact us to find out more

Why choose Pearl Scan

Document scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO