Who We Are
As one of the UK’s leading providers of outsourced document scanning, data extraction and document management solutions, we help to streamline workloads, maximise productivity and transform physical output into an easy-to-manage solution.
Trusted by companies and public sector bodies across the UK, Pearl Scan have delivered document scanning projects ranging from one-off smaller projects to on-going services with higher volumes.
Using advanced recognition technology, we convert and capture machine printed, handwriting and check boxes from all types of documents using a combination of in-house developed technologies and experienced data entry staff.
Pearl Cloud is a document management portal designed to give you easy access to your data at any time, wherever you are, using your web browser. As a fully hosted service, the software is fast, secure and also includes multi-field search features.
Our Document Scanning Services have helped businesses transform to a digital workplace, reclaim their valuable office space and support their remote workers for the last 18 years. Providing a one-stop-solution for all your scanning needs, from a secure collection through to the scanning and shredding of your documents.
Winner at DM Awards 2021
You may have recently heard that we were nominated for the 12 categories in the Document Management Awards 2021. We’re thrilled to announce that we won!
Pearl Scan has won an award for our document management software Halogen, in the category of Open Source Document Management Software. The award recognises companies who create a culture of open source software and growth to improve digital document management.
We use both automated & manual data entry technologies such as OCR, ICR, OMR, and barcode reading to extract responsive data from any types of form, documents, surveys and questionnaires. The output data can be supplied in a file format of your choice e.g. Microsoft Excel, CSV, SPSS and XML, etc.Data Capture
Bulk Scanning Services
Pearl Scan has been working with clients during the transitional period and have setup a dedicated bulk document scanning conversion team to assist any organisation looking to scan and convert their large volumes of documents.Bulk Scanning
Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.
With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.
We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.
UK and Europe Wide Bulk Document Scanning & Data Entry Services CALL US ON 0800 002 9918 OR FILL IN A QUICK QUOTE FORM
the way it should be.
Many organisations have been working towards digital document management and, with COVID-19 outbreak, have also pushed to speed up and prioritise their document access strategy. Documents which are typically stored in filing cabinets, store rooms or archive facilities are now being brought forward for bulk scanning and conversion into a digital format that enables remote, efficient and easy access.
Scanning for all Industries
Supplier Invoices, year-end files, expenses and bank statements
Employee files (P-Files), payroll folders and occupational health files
Patient Files, A&E Cards, GP notes and X-rays
Surveys/questionnaires, pupil and staff files, exam papers/scripts, legal and general documents, books and art works
Matter files, customer folders, deeds and wills
Delivery notes, shipping documents and invoices
Planning, building control, benefits, street records,housing files, microfiche and plans
Manufacturing and maintenance records, parts lists, wide format drawings and microfiche
Marketing & Research
Forms, questionnaires and surveys
Advanced Data Capture and Data Entry Services
Redirect or get a dedicated PO Box with us, your daily incoming mail will be handled, sorted, scanned and delivered digitally to you on the same day.
We can scan and extract data from both paper and digital invoices, delivering invoice captured data back to you on a daily basis for a fraction of the cost.
Reduce your invoice processing cost by up to 70% by utilising our outsourced invoice automation service.
We use advanced OCR, ICR, OMR and barcode technologies to capture and extract data from both structured and non-structured forms.
Flexible and scalable infrastructure enables us to fulfil the most demanding document scanning requirements.
All our staff members are fully vetted to DBS, have signed a secrecy act and adhere to GDPR standards.
All paper and plastic based material is shredded and recycled according to ISO 14001 and BS 15713 British standards.