Scanning Support and Guidance

How can scanning and archiving help you?

Managing your budget
A study shows that administration staff spend 30% of their time on organising documents. This costs the company 30% of their salary, multiplied by the number of admin staff you’re looking at thousands of pounds wasted!

Instant access to documents
To all scanned documents such as purchase invoices, client files or purchase orders using a straight forward text search engine. You can have any of your documents at your fingertips. No more searching through filing cabinets and Lever arch files.

Secure and shared access
Office files can be shared on a network between relevant staff with levels of security assigned. Documents can be accessed from anywhere in the building and even off-site using email or our secure online document hosting service.

Data protection
By legal requirement invoices need to be kept for up to 12 years, if these are stored electronically this law is obeyed without fears of potential damage such as fire, flooding or misplaced documents. Other documents also have required retention times and once these are backed up they can be copied multiple times and stored in different locations.

Up to date record management
Storing all paper documents is becoming an old method and can be unsafe for record management. It is easy to misplace or damage documents, this is not a worry if they are stored on CD or on a network, they can be kept for any amount of time and archived without taking up office space..

Help the environment
By reducing your paper flow it will help reduce your carbon footprint and help the environment. By finding ways to reduce paper it reduces the risk to rainforests along with creating more space in your office which was previously taken up by filing cabinets or storage units..

Additional features of electronically archived documents: