Scanning News Articles
Gallery archive scanning
Date: 25/06/2008
Pearl Scan Solutions aim to help museums, art galleries and members clubs to ensure their historical archives are digitised for backup and kept safe
This week Pearl Scan are focusing attention on local galleries, libraries and similar organisations who still have single hard copies of important documents stored. These will mostly include photographs, magazine issues, newspapers, books and records all of which should be kept in good condition with great care as they can be irreplaceable. The idea behind this is to ensure these files are electronically archived so they are more easily accessible and foremost so they are safely stored in more than one format.
With such documents suffering from wear and tear and potential misplacement it makes sense to have them scanned, indexed and archived therefore being preserved in the quality they currently exist in. Book scanning, microfilm/microfiche scanning and image scanning will preserve the copies with excellent quality results. The other irresistible advantages of digitising historical documents are:
• Instant access to any specific page using a computer based text search capability
• Online hosting - any documents can be posted online for public or departmental viewing
• Secure back up of files – Back up the files as many times as necessary to prevent damage and loss
• Efficient record keeping – This method is used by most archive organisations now. If the files only require one copy in some cases the originals can be disposed of creating more space
• Sell collections - Documents can be put on to CD’s which gives the ability to sell large collections to customers on disk
More museums and councils are now taking this step forward to ensure safety of their documents while also making more space available in the office by reducing filing cabinets. With data storage methods moving forward quickly Pearl Scan Solutions are only happy to help more organisations become data compliant rather than complacent.
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