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Corporate bosses concerned over office data storage methods
Date: 11/06/2008
Bosses of top corporate organisations have recently been alerted to the methods their employees are using to store confidential office information. A recent survey by Tower software shows that 55% of employees store confidential files such as e-mails, corporate documents and office files in locations separate from a shared network.
One fifth of employees use a memory stick to store files on while 14% admit to storing such files on their own laptop hard drives. Most office managers are unaware of these storage methods but apparently it is middle manager levels that are least careful when it comes to keeping data in more secure places.
Software and corporate analysts put it down to the growth and popularity of mobile devices such as memory sticks, PDA’s and smart phones. However it is always imperative to have data protection and storage guidelines and rules that are enforced by all members of staff. Data could easily be leaked into the public from mobile devices, competitors could gain valuable information and even private and personal data can be leaked through careless file storage.
It is critical that rules are set in place and punishment issued if these rules are not adhered to. Fines and security threats have made news headlines from the lack of data protection in some organisations but bad information storage can result in lost customers and bad publicity. Staff simply need to make sure there are as many password protected files as possible used if taken away from the office, these files should always be deleted once they are no longer used and data kept on anything outside the office should be kept in a safe place and disposed of once used to ensure safe document management.
Lowering these statistics will go a long way to aiding the storage and confidentiality of valuable data in today’s office environment.
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