Electronic Purchase Invoices (Scanning)

Purchase invoices are one of the most posted document types around today and how a company manage their invoices has a big impact on day to day operations.

Most offices often contain files and cabinets full of invoices and finding one particular invoice isn’t always a walk in the park.

It is important to have instant, shared and secure access to files without spending unnecessary time searching, filing and copying documents. Our study showed that on average administration staff spend roughly 30% of their daily time on these duties, this is time wasted and should be used more productively.

We at Pearl Scan have the perfect solution for these problems by providing an electronic document scanning and retrieval service where financial documents are scanned and electronically organised files then stored on to CD or a central location.

By archiving your invoices electronically you can quickly locate any invoice within the system using a text search. Keywords inside the invoices can also be located.

purchase invoice scanning

How can scanning and archiving help you?

Instant access - To documents such as purchase invoices or purchase orders using a text search engine

Secure and shared access - Files can be shared on a network between relevant staff with levels of security assigned

Data protection - By legal requirement invoices need to be kept for up to 12 years, if these are stored electronically this law is obeyed without fears of potential damage such as fire, flooding or misplaced documents

Up to date record management - Storing all paper documents is becoming an old method and can be unsafe for record management

Help the environment - By reducing your paper flow

Powerful search capabilities - Scanned documents are fully text searchable so you can locate any invoice or stock items within seconds

Additional features