Project Files/Folders Scanning
Many offices are most likely to have project files stored away in filing cabinets, cupboards and lever arch files which will grow in size every month. It can sometimes get to the point where your office is dominated by filing cabinets, cupboards, shelves and drawers by just holding these archived company project files and client documents.
Project file scanning - Helping the future of the office
Scanning and digitising project files is a step most companies are taking to save thousands of pounds in office by potentially eliminating hours of time wasted on file searching, file organising, posting, faxing and storage units. Imagine how many times somebody will search through project files or client folders for specific information. Now imagine how long that takes each time, add it up over a number of years and your looking at countless staff hours therefore thousands of pounds wasted in searching, sorting, indexing, copying and sending these documents.
By having them scanned and electronically archived, all of that bulky storage space can be converted into one CD. You can then utilise the space for other important office purposes.
That’s not the only benefit, see how else scanning files can help you:
- Ensures all files are backed up safely off-site in case of disaster or misplacement
- Relevant staff can look at project/client files while off-site using a private, secure web page
- Instantly access any project file on-screen from any PC using a text search
- Documents can be emailed, copied, sent, searched and printed from any computer
- Eliminate all of the time spent by administration and senior staff on searching through and organising numerous folders
- See a guaranteed long term return on investment while helping the environment by reducing paper flow
It is now considered a risky business process to keep these files solely in paper format only, if they are not backed up or all documents not kept in another format then it can be potentially harmful to the business. Fires and floods or accidental loss or damage to documents can be fatal to an organisation.
We have completed numerous electronic archiving projects for many large construction companies and local councils locally and UK wide.
To find out how exactly we can carry out project file scanning and office archiving which suits you best call us on 0161 832 7991.
