Pearl Scan Solutions provide document scanning services and document management solutions
Document Scanning, Data Capture and Conversion - Pearl Scan Solutions
Pearl Scan Solutions Ltd. provides document scanning services, electronic archiving, data capture and bespoke document management solutions to a range of businesses throughout the UK.
We have a wealth of experience in the document scanning and document management industry completing many high profile UK projects which have helped organisations save thousands of pounds on the management of their documents.
Our large portfolio of clients include Central and Local Government Departments, Law Firms, Engineering and Construction companies, Universities, Archive Societies, Libraries, Museums, Medical and Health Centres and many more small to medium sized organisations.
Our Document Management Scanning Quality Control
We successfully achieved our ISO 9001:2000 accreditation in 2005, all our document scanning services and document management software systems and documents are all closely monitored using our detailed quality control procedures.
All of our document scanning services and document management software systems are carefully audited by a third party who specialise in implementing quality ISO standards for the electronic archiving and scanning industry. All of our services are compliant with British Standards, Data Confidentiality and the Data Protection Act 1998. All of our client's confidential documents, microfilms/microfiche and other materials are always kept in secure storage.
Our team of software developers, document scanning advisors, document management specialists and scanning staff have a combination of over 30 years experience in document scanning, data capture, data processing, electronic archiving, be-spoke document scanning and data management solutions. We take pride in our services and work very closely with our clients to help them achieve their objectives while offering all of our clients free consultancy right from the beginning through to the scanning project completion. We are able to educate you and help you make the right decision regarding your specific scanning and digitising needs.
Our Scanning Bureau and Electronic Archiving Services
Our document scanning bureau is one of the leading scanning service providers in the UK and is fully kitted out with the state of the art digital archiving technology. We are proud owners of some of the most advanced document scanners and scanning software available on the market today which allows us to offer the best scanning services possible. We offer a free, no obligation sampling service to all new customers so that you can verify a sample quality of our conversion work and also see the service first hand before deciding to embark on the full scanning process.
Our scanning bureau services include the following:
- Document Scanning and Electronic Archiving to CD Services We offer all industry standard formats e.g. Adobe Acrobat PDF Files, Fully Text Searchable PDF Files, TIFF Files (recommended for drawings etc), JPEG (recommended for Pictures, Photos and Slides Scanning).
- Data Capture and Conversion Services We offer document scanning and OCR to MS Word, Excel, Access, CSV, XML, HTML etc from any types of documents
- E-Bible Scanning and Document Management Services for the Legal, Property and Construction Sector
- Technical Drawings, Building Plans, Maps and Ordnance Surveys Scanning Drawings scanning and archiving to CD and if required also CAD conversion
- Microfilm, Microfiche and Aperture Card Scanning Services 16mm Roll Film, 35mm Roll Film, COM Microfiche, COMBI Microfiche, Negative, Positive and Diazo Films
- Slides, Photos, Glass Plates Negatives, Non-Standard Size Films
- Data Entry Services, Forms Data Capture Conversion and Directory Conversion
- CD, DVD, Business Card CDs, Copying and Duplication Service
Why Outsource to a Scanning Bureau?
Depending on the nature of the project, we can advise you whether it will be cost effective to outsource it to our scanning bureau or consider our in-house document scanning service. On top of this we can offer a bespoke, high quality and easy-to-use document management system which fits into your office procedures seamlessly while managing all of your scanned documents electronically for you.
Our scanning bureau's digital conversion, data capture and forms processing services offer a cost effective and professional solution to any requirement. Making the decision to outsource the entire process to us creates endless benefits which are calculated in terms of a reduction in both staffing and IT costs and also the better use of your staff and resources. This in turn allows you to focus on your business processes and grow exponentially without hiring additional data processing personnel.
Other major benefits of document scanning include
- Locate any document within seconds using a keyword, reference number or date search
- A study shows administration staff spend 30% of their time organising documents, this costs the company 30% of their salary
- Reduce the space taken up by filing cabinets and document storage units
- Documents can be distributed between staff at different locations and valuable time saved on file searching
- Management can review and authorise any documents in or away from the office
- It is a guaranteed return on investment and is widely considered a saving rather than a cost
Our onsite Scanning Services
Our unique on-site scanning and document management service is usually required by those clients who cannot remove business documents from the premises for legal and compliance reasons, you may require professionals to visit your premises to carry out the work.
With the client's full consultation we can setup a mini scanning bureau and manage the entire project from the work place. We dedicate our team of experienced scanning operator's who work on the document preparation, scanning, document indexing and conversion tasks. We put our efforts into ensuring that the transition from the hard copy conversion to digital format seamlessly integrates with your timescales, operations, resources and day to day processes.
Our Bespoke Document Management Solutions
If you want to make a ROI within the first six months our document management systems can help you. Choosing a document management system is not an easy task and in fact for some IT professionals it can be a daunting process. For some client's, a standard off-the-shelf document management system which is written with a general business process in mind is not sufficient enough to deliver their specific business objectives.
In order to cater for every type of client, we offer our unique bespoke document management solutions and systems. This service is inclusive of records management, document imaging, document capture, OCR Scanning and conversion engines, barcode capture and conversion and re-organisation. We can adapt any application in order to be flexible enough to blend in with your business environment.
We have provided bespoke document management software, systems and solutions to many small to medium size organisations, and have built up a reputation in the industry as 'Document Management Experts'. Whatever brief we receive from our client, our expertise in be-spoke document management will help you achieve your goals..
