Document Scanning Solutions
Depending on your objectives, Pearl Scan Solutions can suggest the best possible document scanning solution or software for your documents, files and forms etc. In order for us to find the best possible document scanning solution for your organisation, we will need to find out what exactly is required at your end along with your motivation and objectives behind your document scanning exercise,
For example, do you wish to have your documents scanned because:
- You want to free-up your office space and save costs?
- You are legally required to retain your documents in a secure format for certain period?
- So you can share documents with others and find them quickly and easily from a central repository?
- So you can import documents into an electronic document management system? (for high volume back file scanning)
- So you can preserve them for a long period of time?
Each of the above will have a slight variation in the document scanning solution, so it is very important for us to understand what your organisation is trying to achieve.
Document scanning solutions have become one of our more popular services which were based on each client’s specific requirements. When considering the above, it is also useful for us to know where you wish to store your scanned documents and how would you like to access them. For example;
- Document Scanning Solutions - scanned and stored onto CD or DVD
- Document Scanning Solutions - scanned and stored onto standalone PC
- Document Scanning Solutions - scanned and stored onto your network server
- Document Scanning Solutions - scanned and stored onto your website
- Document Scanning Solutions - scanned and stored onto our online dedicated server
The above storage mediums and access points also play a big roll in the overall document scanning, document conversion and archiving process. For example, if you wish to have your file scanned and share with your colleagues via e-mail or wish them to be archived online, the scanned images, files size and the document scanning format need to be considered prior to the document scanning process. If the file size is too large or the format is non-compatible with windows or the internet browser type, this can cause conflicts or delays in uploading, downloading or viewing large size files.
Document Scanning Solution for Scan Disk (to CDs / DVD's)
This is a fairly straightforward and simple-to-use document scanning solution, documents are scanned to normally Adobe PDF files, documents are then named accordingly and stored onto CDs or DVD's. For large volumes of files and documents, we normally include our easy to search document retrieval program which is fully compatible with Microsoft Windows and designed to be used by normal office staff and fully operational from the scanned CD/DVD.
Document Scanning Solutions – scanned and stored onto standalone PC
This is the next step to our scan to disk (CD/DVD) solution, where the scan disk is copied onto a stand alone computer and for volume scanning our desktop document retrieval software is used to retrieve the required files from an scanned electronic library.
Document Scanning Solutions – scanned and stored onto your network server
Just as document scanning has modernised over the years, so do our methods of storing your documents once the document scanning process is complete. This document scanning solution is normally adopted by companies which will require multi user access to the scanned documents. In this scanning solution, a central repository of all scanned and indexed data is created and access is granted to the authorised users where the can access the documents from anywhere within the organisation.
Document Scanning Solution – scanned and stored onto your website
Depending on the document type and access level, some organisations would like to scan, publish and share documents from their website. This is quite common exercise in the media, education, local authorities, inland revenue, customs and excise and other public and private service providers where the information is not confidential to publish on their website.
Document Scanning Solution – scanned and stored onto our online dedicated server
Pearl Scan’s dedicated online file scan and access is the quickest, secure and the most cost effective service for those organisations who do not wish to invest in a document storage and management system, have multiple sites where their users would require access to documents on frequent bases, and would like our bureau to manage the whole process from the collection of their documents to simply accessing them online.
Pearl Scan’s online file scanning and management solution streamlines our client’s document management processes with instant document sharing and complete online file storage capabilities. Through Pearl Scan’s online file scan solution, files are stored, viewed, and printed with a click of a mouse. There is no additional software to install apart from a standard internet connection, no servers or backup devices to manage or maintain.
The above document addresses some of the general and typical document scanning solutions. Pearl Scan Solutions specialise in the consultancy, solutions and implementation of the bespoke document scanning solutions, document management solutions, records management solutions, forms scanning solutions, data capture and auto indexing solutions.
If you have a scanning project and you are looking to obtain information, consultancy or document scanning services bureau, Pearl Scan Solutions can help you every step of the way. Pearl Scan Solutions Ltd. is an ISO 9001:2000 accredited organization and is a member of the Records Management Society, Chamber of Commerce and Business Support Solution and built its reputation with excellent customer care and providing bespoke document scanning solutions.
To discuss your file scan requirements in more detail call Pearl Scan on 0161 832 7991 or request a FREE online scanning quote.
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