Surveys, Questionnaires, Form Scanning
Scanning and Capturing Responsive Data from a Variety of Forms
Automated scanning and data capture of forms which are used to conduct surveys, collect feedback from customers or questionnaires to collect research information and capturing the responsive, completed information is one of our specialist services. Depending on the content types (tick boxes, text blocks, grid blocks, free text comments etc.), layout, format, structure we utilise either fully automated data capture technology as much as possible or semi-automated data capture process or manual data input.
Our automated form scanning and capturing of surveys, questionnaires, application forms by using intelligent data capture technologies such as OCR (Optical Character Recognition), ICR (Intelligent Character Recognition), OMR (Optical Markup Recognition) and Barcode Capture with the advances in technology has become one of the most productive, time effective and low cost solutions to obtain the data you would need from forms as quickly and as accurately as possible.
Once the data has been captured, we can extract the data to your desired file format eg. as below.
+ CSV |
+ XML |
|---|---|
| + Excel spread sheet | + RSS |
| + Text file | + Database (Access, SQL, Sharepoint etc.) |
Scanning Forms - How does it work? 
Forms are scanned Scanned
The process of turning documents into images that can be manipulated on a computer in batches at high speed into high resolution Resolution
The level of detail an image holds, the higher the resolution the more detail an image has. Image resolution is measured in DPI (Dots per inch) or PPI (pixels per inch) files. After the scanning process depending on the form type various data capture and recognition techniques are used to read all information from the forms. A combination of OCROCR
Involves the use of computer software to translate images of type written text into machine-editable text., OMROMR
Involves the use of computer software to translate images of type written text into machine-editable text., ICR ICR
(Intelligent Character Recognition) An advanced version of OCR (Optical Character Recognition) that is able to learn fonts during processing to improve recognition levels or manual data entry for handwritten text are used and the results convert into the required file formatFile Format
Usually in Database or Spreadsheet format which can be integrated into a variety of systems. such CSVCSV
(Comma Separated Value)A file containing information separated by commas , Microsoft ExcelMicrosoft Excel
A popular spread sheet program., Microsoft AccessMicrosoft Access
A popular database application by Microsoft that uses Microsoft Database (MDB) files. or integrated into a SQLSQL
(Structured Query Language) A computer programming language for retrieving and updating databases.(Structured Query Language) a computer programming language for retrieving and updating databases. server.
For example a health club with a lot of members might keep all of its members details on paper forms in filing cabinets. Having their forms scanned and converted into a databaseDatabase
An organised collection of information stored in a structured way. Once in a database information can be searched or statistical analysis performed very quickly. format means they could utilise a more efficient computerised library of forms that would allow them to search for and update records more quickly. Also statistical analysis can be performed on all membership statistics to improve services and better serve customers.
Scanning Forms - How much does it cost?
To discuss your form scanning and forms capture requirements in more detail call Pearl Scan on 0161 832 7991. Prices normally depend on the layout of the form as well as the volume to process, why not request a FREE online quote.
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