Scanning Forms
The Advantages of Scanning Forms
Automated document and data capture is a technology used to read information from documents like forms, surveys and questionnaires. Information is read automatically from these documents and processed in a variety of ways.
Automated document and data capture is very advantageous if you have many forms as it can be time consuming to enter all the information into the computer by hand. Also because the process is automated there is a significantly decreased margin of error in comparison to entering that information by hand.
Scanning Forms - How does it work?
Forms are scanned - The process of turning documents into images that can be manipulated on a computer in batches at high speed into high resolution - Resolution describes the level of detail an image holds, the higher the resolution the more detail an image has. Image resolution is measured in DPI (Dots per inch) or PPI (pixels per inch) files. After the scanning process depending on the form type various data capture and recognition techniques are used to read all information from the forms. A combination of OCR - Involves the use of computer software to translate images of type written text into machine-editable text., OMR - Involves the use of computer software to translate images of type written text into machine-editable text., ICR - ICR (Intelligent Character Recognition) is an advanced version of OCR (Optical Character Recognition) that is able to learn fonts during processing to improve recognition levels or manual data entry for handwritten text are used and the results convert into the required file format - Usually in Database or Spreadsheet format which can be integrated into a variety of systems. such CSV - (Comma Separated Value) File is a file containing information separated by commas , Microsoft Excel - Microsoft Excel is a popular spread sheet program., Microsoft Access - A popular database application by Microsoft that uses Microsoft Database (MDB) files. or integrated into a SQL - (Structured Query Language) a computer programming language for retrieving and updating databases.(Structured Query Language) a computer programming language for retrieving and updating databases. server.
For example a health club with many members might keep all of its members detail on paper forms in filing cabinets. Having their forms scanned - The process of turning documents into images that can be manipulated on a computer and converted into a database - A Database is an organised collection of information stored in a structured way. Once in a database information can be searched or statistical analysis performed very quickly. format they could utilise a more efficient computerised library of forms that would allow them to search for and update records more quickly. Also statistical analysis can be performed on membership demographics to better serve customers.
Scanning Forms - How much does it cost?
To have scanned and converted into an electronic format, you can call one of our advisors on 0161 832 7991 who will help you throughout the whole process or alternately you can click here to contact us and we will get back to you with the information you require.
