Document Scanning (A4/A3, Black and White, Colour)
Pearl Scan Solutions is a leading provider of document scanning and document management solutions to clients across the UK and overseas. Our years of experience of working within the document scanning industry has given us the knowledge and expertise to understand our clients needs better, which in turn allows us to find the most suitable and cost effective document scanning solution.
Our Document Scanning Bureau
Our document scanning - The process of turning documents into images that can be manipulated on a computer. bureau uses some of the most sophisticated and reputable commercial document scanners supplied by the likes of Bell & Howell, Cannon, Fujitsu and Kodak. All our document scanners are integrated with the Kofax VRS (Virtual Rescan Scan) in order to enhance captured images and ensure high quality output, even from poor quality originals. Our document scanning bureau can provide scanned documents in any type of digital format - These can be TIFF or JPEG which are a kind of computer file used to keep pictures. We also use PDF (Portable Document Format) files that are designed to be easily printed and shared., whether it is TIFF - A type of computer file used for storing pictures, these can be full color, grayscale or black and white. A multipage TIFF file can contain many pages in a single file., JPG - JPEG's is a single page per file image format that is popular among graphic designers and web designers it is advised to use this format if you're scanning colour images for presentation purposes., PDF - PDF is a very popular multipage file format that is used ny many companies because it can be opened by almost anybody using free software most people already have on their computers., or PDF Searchable
PDF Seachable is a type of PDF that has been processed using OCR so that its content can be searched. . Once the documents are scanned and saved, they are given a file name or identity which is used for retrievalpurposes.
Document Indexing Options
Depending on the nature of the project and the motivation behind the document scanning and conversion exercise, we give our clients the option to decide whether to have just a simple file name or tag the additional information such as document title, document description, document reference no. etc. If the latter decision is taken (also know as index - To list an itme under more than one category information), we then provide our clients with a quick retrieval program on the CDs or DVDs which help them to retrieve their documents by using different file information (retrieval fields).
Document Scanning Free Retrieval Software
Our document scanning retrieval software is free of charge, easy to use and specifically designed for even the non-technical users of this world. Once the document scanning CDs -are finalised, we always create an extra set - one being the master and the other a back-up copy. The completed CD's or DVD's can be inserted on any PC or laptop equipped with a CD/DVD ROM and using any Windows operating system. Just by the click of a mouse, any scanned information can be found in seconds.
Document Scanning Quality Control
Pearl Scan Solutions Ltd. is an ISO 9001:2000 accredited and certified organization. In addition to this achievement, we also work in line with our internal quality control procedures, with every single process being closely monitored. Most of our document scanning operators have over five years experience of scanning documents for many industries. Our document scanning supervisors and managers have over seven years experience in supervising high profile projects for organisations in the private and public sector.
Our Document Scanning Support Team
Our support team has over 30 years experience in providing document scanning, document imaging, document capture, document management, scanner maintenance and have provided services to some of the world's leading document scanning imaging hardware and software companies
Be-Spoke Document Services to Suit Our Clients
Pearl Scan provides document scanning services to both commercial and personal clients, whether it be high volumes or small quantities. When combined together, our document scanning bureau has the machinery, resources and expertise to scan up to 500,000 pages per day. Whether the documents are purchase invoices, project folders, engineering manuals, proof of deliveries (POD), clients files or HR documents, we always offer the best possible service, ensuring quick turn around times , unmatchable image quality and competitive prices. Our individual approach involves helping and supporting our clients throughout the whole document scanning project with regards to a preliminary assessment of documents, files and filing cabinets, estimating document volume, weeding out the unnecessary paperwork and most importantly ensuring a smooth conversion from paper documents to fully organised digital files.
Document Scanning Collection and Delivery Services
Our services include the collection and delivery of any documents, files or drawings from and to anywhere across the UK. We also supply our custom made document folders and archive boxes which are designed to hold pocket files, lever arch files, ring binders etc and are easy to lift and move around the office. We also give our clients the option to receive boxes or folders a few days before the collection of documents if they need to be sorted through and organised. If this is not necessary, our drivers will bring the boxes on the day of collection and can help with putting documents in the boxes. Once the scanning project is completed we provide a free storage service for 28 days and after that time let our client's decide whether to put them into further storage or have them shredded.
Document Scanning Security
Our document scanning bureau and storage warehouse is fully equipped with 24 hour Red Care security systems. We monitor and maintain our storage areas on a regular basis to ensure high quality security for all our client's data.
Free Document Scanning Consultancy
We are proud to offer a free document scanning consultancy service, which offers our client's with on-going support and helpful advice from the start of the document scanning project right through to completion.
Please contact us to discuss your document scanning requirements or simply fill out our contact form.
