Document Scanning Services
Pearl is one of the leading document scanning services company in the UK, our scanning services bureau has the facilities of scanning 3 million plus documents per month. Our document scanning services bureau is fully kitted with the state-of-the-art technology document scanners and applications which allow us to produce high quality scan images, provides fast and quick turn around time.
All our document scanning services are accredited by ISO 9001:2000 certification and all our document scanning services operators have signed NDA (Non Disclosure Agreement) form, this ensure data protection and confidentiality of all our clients materials.
Document Scanning Services Process
If you have documents which you wish to scan and store onto CDs or DVDs, we can collect your documents from anywhere in the country same or the next day. All Documents are brought to our document scanning services section for processing, documents are prepared, we take off all the staples, remove any clips etc and scan the documents using our commercial production document scanner to the required scanning format such as Adobe Acrobat PDFPDF
PDF is a very popular multi page file format that is used by many companies because it can be opened by almost anybody using free software most people have already on their computers. files, TIFFTIFF
A type of computer file used for storing pictures, these can be full color, grayscale or black and white. A multipage TIFF file can contain many pages in a single file. Group 4 format files, JPGJPEG
JPEG is a single page per file image format that is popular among graphic designers and web designers it is advised to use this format if you're scanning colour images for presentation purposes. or DJVUDjVu
DjVu (pronounced déjà vu) is a computer file format designed primarily to store scanned images, especially those containing text and line drawings.
file format.
Our document scanning services bureau can scan colour documents as colour images and black and white documents as black and white, our scanners can detect both colour and black and white documents automatically, saving huge amount of time to manually change the scanning mode from black and white to colour and in result our clients saves on the document scanning services cost.
Document Indexing Services Process
Once the documents are scanned and converted to digital files, we can then name the scanned files by indexing them e.g. by the Title, Document Date, File Reference number or Description etc. Indexing is predominatly used to create an electronic document library in an organised database format, which then use to retrieve the scanned files.
The complete indexing service is quite useful for volume document and files scanning. If you have small number of documents to scan, then scanning the documents to PDF or TIFF files and having a simple files name might just be a right scanning solution for you.
Document Retrival Process
When we scan documents in mass volumes, we also put our free document search and retrieval software onto CDs or DVDs which is quite a useful tool for companies who are not using a document management system to archive and retrieve documents. Our document scanning services can be used as one off or an going document scanning service. Once the document scanning service is completed; scanned documents can be stored onto number of different mediums, depending on your requirements, these could be any of the followings
- Standalone CDs
- Standalone computer
- Server for shared access
- Intranet
- Online access
Document Scanning Services Benefits
Our document scanning services are cost effective, saves non-value added time to search files and documents from boxes, filing cabinets or store rooms, secure the documents electronically for a lifetime, provides instant access to any documents by click of a mouse and increase business productivity and customer services.
Our document scanning services are used by many central and local government departments and authorities, legal and financial practices, construction and manufacturing companies. Our document scanning services have been awarded by many large contracts from public and private sector. Our document scanning services bureau has achieved such position in the market by providing an excellent service and quality recognised by the British standards.
Document Scanning Services Support
If you are planning to have your documents scanned, our document scanning services advisors can work together with you to achieve your objectives. Our document scanning services advisors can also offer a free survey of your documents, boxes, filing cabinets, archive rooms to estimate the total volume for scanning and can also produced an itemised document scanning services cost sheet to give you an idea of the overall cost.
Our entire document scanning services consultancy is free of charge, we always go the extra mile to help you to find the best possible document scanning services solution for your needs.
To discuss your document scanning requirements in more detail call Pearl on 0161 832 7991 or request a FREE online quote.
