Document Scanning Services
Pearl Scan is one of the leading document scanning service providers in the UK, with offices in Manchester and near London. Our document scanning services bureau has the facilities to scan over 3 million documents per month and our scanning offices are fully equipped with the state of the art technology, document scanners and software applications which allow us to produce high quality scanned images while providing faster and quicker turn around times for projects.
All of our document scanning services are fully checked as verified by our ISO 9001:2000 accreditation and all of our scanning operators have signed NDA (Non Disclosure Agreement) forms, this ensures the data protection and confidentiality of all of our clients scanned documents and materials.
Document Scanning Services Process
If you have documents that you wish to scan and store onto CD or DVD, we can collect your documents from anywhere in the country the following day. All Documents are brought to our document scanning services bureau for processing where the documents are prepared. We remove all staples and any clips etc and scan the documents using our commercial production document scanners to the required scanning format such as PDFPDF
PDF is a very popular multi page file format that is used by many companies because it can be opened by almost anybody using free software most people have already on their computers. files, TIFFTIFF
A type of computer file used for storing pictures, these can be full color, greyscale or black and white. A multi-page TIFF file can contain many pages in a single file. Group 4 format files, JPEGJPEG
JPEG is a single page per file image format, it is advised to use this format if you're scanning colour images for presentation purposes. or DJVUDjVu
DjVu (pronounced d�j� vu) is a computer file format designed primarily to store scanned images, especially those containing text and line drawings.
file format.
Our document scanning bureau can scan colour documents as colour images or black and white images, these scanners can detect both colour and black and white documents automatically, saving huge amounts of time on manually changing the scanning mode which therefore helps our clients save on the overall cost of their document scanning services.
Document Indexing Services Process
Once the documents are scanned and converted to electronic format, we can then name the scanned files and index them by your required field such as title, document date, file reference number or whatever indexing criteria you specify. Indexing is predominantly used to create an electronic document library in an organised database format, which are then use to quickly retrieve the scanned files later.
Our document indexing service is very useful for high volume document and detailed file scanning. If you have small batch of documents to scan, then scanning the documents into PDF or TIFF format and using a simple file name for the batch is most likely the right scanning solution for you to keep costs down.
Document Retrieval Process
When we scan documents in mass volumes, we also put our free document search and retrieval software onto the CD's or DVD's which is a useful tool for companies who are not using a document management system to easily archive and retrieve their documents instantly. Our document scanning services can be used as a one-off or an on-going, longer term document scanning service. Once the document scanning service is completed, scanned documents can be stored onto a number of different mediums, depending on your requirements, this could be any of the following:
- Standalone CD's
- Standalone computer
- Server for shared access
- Local intranet
- Online access
Document Scanning Service Benefits
We ensure that our document scanning services are cost effective, saves time on manual file searching in filing cabinets or store rooms, secure the documents electronically for the long term, provides instant access to any documents within the click of a mouse and increases business productivity as well as customer services.
Our document scanning services are used by many central and local government departments, legal and financial practices, construction and manufacturing companies. Our quality document scanning services have been awarded by many large contracts from the public and private sector. Our document scanning services bureau has achieved such a position in the market by providing an excellent service and quality recognised by the British standards.
Document Scanning Services Support
If you are planning to have your documents scanned, our document scanning advisors can work together with you to achieve your objectives. Our document scanning services advisors can also offer a free survey on your documents, boxes, filing cabinets, archive rooms to estimate the total volume for scanning and can also produced an itemised document scanning services cost sheet to give you an idea of the overall cost of the project.
Our document scanning services consultancy is free of charge, we always go the extra mile to help you to find the best possible document scanning services solution to match your needs conveniently and cost effectively.
How much do our Document Scanning Services cost?
This often depends on the volume and indexing requirements of your documents. To discuss your document scanning requirements in more detail call Pearl Scan on 0161 832 7991 or why not request a FREE online document scanning quote.
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