Small Office Document Management Solution
The small office document management system is our start up solution that's perfect for small companies. It offers reliable, tried and tested technologies that can totally eliminate the need for unwieldy, complex paper filing systems.
The advantages of an Office Document Management Solution
With a document management system like ours you need never waste your time ever again searching for a document. By computerising your documents and having them referenced electronically you can make them available to everyone in your office that needs them at the click of a mouse.
As well as providing shared access to all your documents our system allows your staff to perform searches on your computerised documents retrieving invoices, client records and correspondence quickly and easily.
Paper documents are susceptible to all kinds of human mistakes and natural disasters however a computerised file - These can be TIFF or JPEG which are a kind of computer file used to keep pictures. We also use PDF (Portable Document Format) Files which are designed to be easily printed and shared. lasts forever and can be backed up. The small office document management system also comes with built in backup - The action of copying important data and storing it somewhere in case the original becomes lost, damaged or stolen. procedures that gives peace of mind that no matter what happens, your valuable business data is protected.
Office Document Management Solution - how it works
Scanning
Documents are scanned - The process of turning documents into images that can be manipulated on a computer using a high speed automatic scanner - A device that connects to a computer allowing the user to turn (scan) documents into images they can manipulate on the computer. and stores an electronic version on your computer or a office network from where they can be shared among many users.
Indexing.
Indexing is the process of giving a reference to a document that will identify it when somebody attempts to search for it later. For example: If you had just scanned a stack of invoices you would index each one with the invoice number. The invoice number and the location of the image are stored in a central database - A Database is an organised collection of information stored in a structured way. Once in a database information can be searched or statistical analysis performed very quickly. . This database links with our document management software to allow you to perform powerful searches on every document in your system.
The small office document management system also comes with support for Pearl Zone, a technology that will automatically read your documents references and index them automatically.
Searching
Searching is as simple as entering one of the search terms you indexed - The process of converting a collection of data into a database suitable for easy search and retrieval. your files with. If you're not sure what you're looking for you can include a partial search term to list all results that are similar. With these powerful search tools documents can be found in seconds.
Office Document Management Solution - how much does it cost?
To find out more about our Small Office Document Management Systems or check prices click here to contact us or call one of our sales advisors directly on 0161 832 7991.
