Enterprise Document Management Systems
The enterprise document management system is tailored specifically for large organisations that deal with large amounts of paper documents and wish to reduce the costs associated with managing them. By introducing easy-to-use document management software, your office will become vastly more efficient.
The Advantages of Document Management Systems
Huge paper filing systems can be extremely costly in terms of storage and the wasted productivity of staff that use them. The enterprise document management system simply does away will all the downside of storing and retrieving your paper documents.
By converting your paper documents into computer
filesComputer Files
These can be TIFF or JPEG which are a kind of computer file used to keep pictures. We also use PDF (Portable Document Format) Files which are designed to be easily printed and shared.
they can easily be moved, shared, copied, emailed or searched for instantly by anybody in your company
that requires them.
Paper documents are susceptible to all kinds of human mistakes and mishaps but a computerised file lasts
forever and can be backed up. The enterprise document management software solution also comes with built
in backupBackup
The action of copying important data and storing it somewhere in case the original becomes lost, damaged or stolen.
procedures that give you peace of mind that no matter what happens, your valuable business data is
protected.
Click here to view our full LazyWorks Document Management System brochure.
Document Management Systems - How do they work?
Scanning 
Documents are scannedScanned
The process of turning documents into images that can be manipulated on a computer
using a high speed scannerScanner
A device that connects to a computer allowing the user to turn (scan) documents into images they can manipulate on the computer.
that automatically feeds them through the scanner and stores them on your computer or a central network
from where they can be shared among many users.
Indexing
Indexing is the process of giving a reference to a document that will identify it when
somebody attempts to search for it later. For example: If you had just scanned a stack of invoices you
would index each one with the invoice number. The invoice number and the location of the image are
stored in a central databaseDatabase
An organised collection of information stored in a structured way. Once in a database information can be searched or statistical analysis performed very quickly..
This database links with our document management software to allow you to perform powerful text searches
on every document in your system.
The Enterprise Document Management Solution also comes with support for Pearl Zone, a technology that will automatically read your documents references and index them automatically.
Searching
Searching for a document is as simple as entering one of the search terms you index. your files with. If you're not sure what you're looking for you can include a partial search term to list all results that are similar. With these powerful text search tools files can be found in seconds which is one of the main benefits of good document management.
Document Management Systems - How much do they cost?
To find out more about our Enterprise Document Management Systems call Pearl Scan on 0161 832 7991 or request a FREE online quote.
Contact us
ISO 9000 Accredited
Education
Free Quote
Scanning Services
Software Products
Information
Our
Company
Contact Us
