Document OCR and conversion to Ms. Word, Excel, CSV Formats
Document scanning - The process of turning documents into images that can be manipulated on a computer. and OCR - Involves the use of computer software to translate images of type written text into machine-editable text. conversion is the process of scanning hardcopy paper documents or an image file such as TIFF - A type of computer file used for storing pictures, these can be full color, grayscale or black and white. A multipage TIFF file can contain many pages in a single file., PDF - PDF is a very popular multipage file format that is used ny many companies because it can be opened by almost anybody using free software most people already have on their computers. and converting the files into an fully editable text files.
Depending on the type and layout, documents can be converted to the following editable file formats;
- Document Scanning and OCR to Ms Word - Microsoft Word is a popular piece of word processing software sometimes abbreviated to MS Word.
- Document Scanning and OCR to Ms Excel - Microsoft Excel is a popular spread sheet program.
- Document Scanning and OCR to CSV - (Comma Separated Value) File is a file containing information separated by commas files
- Document Scanning and OCR to XML - (eXtensible Markup Language) A decendent of HMTL for web publishing. Considered to be more general and uniform than its parent. files
Document OCR to Ms. Word
OCR - Involves the use of computer software to translate images of type written text into machine-editable text. (Optical Character Recognition) to Ms. Word is the most commonly used format. Prior to beginning the actual OCR process, the documents are scanned and optimised at high resolution, the purpose of this task is to ensure that every single fine detail is captured during the scanning process. Image processing is also applied to enhance the captured image, background colours are usually dropped to create a white background as this can conflict with the document contents and text. Documents are cropped to reduce any black borders as well as de-skewed for better alignment. Colour documents are normally converted to black and white images for better OCR results.
Document OCR Various Data Type Configuration
After the initial cleansing exercise of the documents is complete, the next stage is to create parameters according to the document and data types, text, tables and graphics. In order to produce greater OCR accuracy, certain rules are defined to capture each type of data. OCR scanning and conversion engines are trained and tested and once the OCR rules are set the OCR scanning and processing begins.
During the OCR scanning process, the original document layout, formatting e.g. bold characters, italic fonts, headers, paragraphs, place of images are also set, so the OCRed documents are an exact soft copy of the original hardcopy. Once the OCR scanning process is completed the output data is then saved as a Text or Word document.
Our OCR Scanning and Conversion to Ms. Word Bureau
Our OCR conversion scanning bureau has completed a wide range of OCR scanning and conversion projects, ranging from just one single document to managing thousands.
If you wish to have your documents scanned and converted to word or any other text format, please contact our OCR scanning and conversion to Ms. Word section on 0161 832 7991.
Document OCR to Ms. Excel
Document scanning and conversion to Ms. Excel is most commonly applied to tabulated documents or data. If the originals are printed from an Excel spread sheet, CRM database or an inventory system, it is then possible to scan and OCR the documents to an Excel or CSV format. It is not necessary for the original documents to have gridlines as a divider for the columns and rows as our OCR scanning and conversion software engines are sophisticated enough to create virtual gridlines to separate each record from another.
OCR Scanning and Assessment for Excel Conversion
Document scanning and OCR conversion to an Excel format normally requires extra configurations due to the nature of the documents and the tabulated format. Prior to starting the project, we always request sample documents in order to ascertain the quality, and test whether it is possible to convert the documents and data into an organised excel spreadsheet or workbook. Once the OCR assessment and reading process is completed, the final output OCR data is then converted and saved as an Excel or CSV files.
If required an excel or CSV files can then be imported into an external database, CRM or other third party bespoke system.
Our OCR Scanning and Conversion to Ms. Excel Bureau
Our document scanning and OCR conversion to Ms. Excel bureau has extensive knowledge and experience of working with structured and unstructured tabulated documents. In addition to our standard OCR scanning and conversion to excel and CSV formats, we have also developed our in-house intelligent OCR applications to fine tune and further manipulate the OCR data to bespoke formats.
If you wish to discuss your OCR Scanning and Conversion to Ms. Word, Ms. Excel, CSV, Ms. Office, XML formats or other bespoke formats, please contact our OCR scanning and conversion section on 0161 832 7991.
