Document conversion to Word Formats
Document OCR to Microsoft Word
OCROCR
Involves the use of computer software to translate images of type written text into machine-editable text.
(Optical Character Recognition) to Microsoft Word is the most commonly used format.
Prior to beginning the actual OCR process, the documents are scanned and optimised at high resolution,
the purpose of this task is to ensure that every single fine detail is captured during the scanning
process. Image processing is also applied to enhance the captured image, background colours are usually
dropped to create a white background as this can conflict with the document contents and text. Documents
are cropped to reduce any black borders as well as de-skewed for better alignment. Colour documents are
normally converted to black and white images for better OCR results.
Document OCR Various Data Type Configuration
After the initial cleansing exercise of the documents is complete, the next stage is to create parameters according to the document and data types, text, tables and graphics. In order to produce greater OCR accuracy, certain rules are defined to capture each type of data. OCR scanning and conversion engines are trained and tested and once the OCR rules are set the OCR scanning and processing begins.
During the OCR scanning process, the original document layout, formatting e.g. bold characters, italic fonts, headers, paragraphs, place of images are also set, so the OCRed documents are an exact soft copy of the original hardcopy. Once the OCR scanning process is completed the output data is then saved as a Text or Word document.
Our OCR Scanning and Conversion to Microsoft Word Bureau
Our OCR conversion scanning bureau has completed a wide range of OCR scanning and conversion projects, ranging from just one single document to managing thousands.
Other Document Conversion Services
Document scanningScanning
The process of turning documents into images that can be manipulated on a computer.
and OCR conversion is the process of scanning hardcopy paper documents or an image file such as TIFFTIFF
A type of computer file used for storing pictures, these can be full color, grayscale or black and white. A multipage TIFF file can contain many pages in a single file.,
PDFPDF
A very popular multipage file format that is used ny many companies because it can be opened by almost anybody using free software most people already have on their computers.
and converting the files into an fully editable text files.
Depending on the type and layout, documents can be converted to the following editable file formats;
- Document Scanning and OCR to Ms WordMicrosoft
Word
A popular piece of word processing software sometimes abbreviated to MS Word. - Document Scanning and OCR to Ms ExcelMicrosoft
Excel
A popular spread sheet program. - Document Scanning and OCR to CSVCSV
(Comma Separated Value) File is a file containing information separated by commas files - Document Scanning and OCR to XMLXML
(eXtensible Markup Language) A decendent of HMTL for web publishing. Considered to be more general and uniform than its parent. files
Many clients for both personal and business use have taken up this conversion to Microsoft Word service.
"I e-mailed Pearl Scan two chapters of a book that I had scanned into a flat PDF. It
came back to me within a day as editable Microsoft Word files, which were immediately accessible. The
cost seemed very reasonable, and, best of all, it came from an individual with whom I was able to
communicate via e mail and who remains available to solve any problems.
This was all the more useful, as other firms I was able to find via Googling 'OCR' seemed to be aimed
only at large corporations and offices."
David Jenkins
To discuss your conversion requirements in more detail call Pearl Scan on 0161 832 7991 or request a FREE online quote.
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