Directory Conversion Services
Directory Conversion Services
Our Directory scanning and conversion service is one of the unique services provided in the industry. Over a number of years we have developed applications which allow us to automatically capture the data and convert it into a relational database.
Depending on the source of documents or directory, we can offer the following electronic conversion services;
- Fully Automated
- Semi Automated
- Manual Data Input
Fully Automated Directory Conversion
The fully automated service is applied to those documents which are printed from a computer or type writer etc. in a standard uniform format.
For example if you have a directory which is in hardcopy format and contains names, addresses, telephone/fax no's, e-mail or web address and you wish to convert the directory into an electronic format and build a relation contact management database which then can be used for contacts, mail shots, letters etc.
Our fully automated service is both cost and time effective and allows you to have an electronic contact library of all your clients, prospects, suppliers etc. The directory or documents are scanned and OCR - Involves the use of computer software to translate images of type written text into machine-editable text. and then by using our bespoke in-house developed application the OCR data is then captured, identified and formatted in a database, CSV - (Comma Separated Value) File is a file containing information separated by commas , Ms Excel - Microsoft Excel is a popular spread sheet program. etc format.
This is an example of one of the fully automated directory conversion to database format. The PDF - PDF is a very popular multipage file format that is used ny many companies because it can be opened by almost anybody using free software most people already have on their computers. Image represents the hardcopy and the table represents the relation database.
Semi-Automated Directory Conversion
The semi automated directory conversion service is applied to those documents or data which is not fully structured and printed in a standard uniform format.
For these types of documents we can capture as much information automatically by using scanning, OCR - Involves the use of computer software to translate images of type written text into machine-editable text., ICR - ICR (Intelligent Character Recognition) is an advanced version of OCR (Optical Character Recognition) that is able to learn fonts during processing to improve recognition levels ., OMR - OMR (Optical Mark Recognition) is a method of computerising input usually from paper forms. These usually contain ticks, or crosses such as those you might find on a multiple choice test or questionnaire. technologies and apply our bespoke written applications to create a relation database. The information which cannot be captured automatically is manually keyed in.
Manual Data Entry
This is our typical manual data entry service where the hardcopy directory or documents are manually typed in a relational database format.
In our manual data entry we use unique double key-in procedures to achieve an excellent accuracy ratio and to reduce any mistypes or incorrect entries in the database. Our manual data entry service is also cost effective and we can turn around high volumes in a very short period of time.
The above is an example of different types of conversion services available, we also offer our clients be-spoke solutions, if you wish to discuss your directory conversion, document or data capture, OCR - Involves the use of computer software to translate images of type written text into machine-editable text., ICR - ICR (Intelligent Character Recognition) is an advanced version of OCR (Optical Character Recognition) that is able to learn fonts during processing to improve recognition levels ., OMR - OMR (Optical Mark Recognition) is a method of computerising input usually from paper forms. These usually contain ticks, or crosses such as those you might find on a multiple choice test or questionnaire. scanning services, Manual Data Entry Services, please contact us and we will offer you our a free consultancy to find a best possible solution for your needs.
