• Document Scanning

    High Quality Document Scanning for all document types and sizes

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  • HR Records Management

    Secure and Confidential record management of HR Documents

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  • Digital Mailroom Solutions

    Fast and secure automated
    virtual mailroom solutions

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  • Legal Document Management

    Legal Document Scanning service for Solicitors and Legal Departments

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  • Medical Record Scanning

    Secure, flexible and cost-effective Document Scanning for NHS  and Healthcare Surgeries

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  • Data Capture Solutions

    Fast and accurate forms, surveys scanning
    and data capture services

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Call us:  Nationwide: 0845 225 5923   Birmingham: 0121 285 1900  |  Manchester: 0161 832 7991  |  London: 0207 183 1885                  

Scanning Services

  • Document Scanning >

    document scanning | scan documents

    Fast and reliable document scanning services for small to large organisations.

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  • Book Scanning >

    book scanning | scan books

    Scanning of Books, Magazine, Newspapers, Comics, old Manuscripts and Manuals.

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  • Scan on Demand >

    scan on demand

    Integrated physical storage of documents and scanning only when you need them.

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  • Survey Scanning >

    survey scanning | scan forms

    Scanning and data capture of surveys, forms, questionnaires to Excel, CSV, SPSS.

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  • Large Format Scanning >

    large format scanning | scan large format

    Scanning of drawings, plans, blue-prints and maps to TIFF, PDF, CAD, etc.

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  • Microfiche & Microfilm Scanning >

    microfiche scanning | scan microfiche | microfilm scanning

    Scanning of all types of microfilms and microfiche to PDF, TIFF, JPG, etc.

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  • Aperture Card Scanning >

    aperture card scanning | scan aperture card

    Scanning of drawings and plans held on Aperture Cards to TIFF, PDF, JPG.

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  • X-Ray Scanning >

    xray scanning | scan xray

    Scanning of medical, veterinarians and oil pipelines X-rays to DICOM, TIFF, JPG.

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  • Business Card Scanning >

    business card scanning

    Scanning of business cards, data capture and convertion to XLS, CSV, CRM formats.

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  • Slide, Photo and Negative Scanning >

    negative scanning | scan negatives

    Scanning of slides, negatives, photos, glass plates to digital image format.

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  • OCR Scanning & Conversion >

    ocr scanning

    OCR conversion of documents to Searchable PDF, DOC, XLM, CSV and HTML.

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  • CAD Drafting and Conversion >

    drawing CAD conversion

    Accurate, editable CAD conversion of drawings and plans to DWG, DXF and Auto-desk.

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  • Bulk Scanning >

    bulk document scanning

    Cater for high volumes projects, With the capacity to scan 15 million images p/month.

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Document Management

  • Digital Mailroom >

    outsource mail room

    Fast, reliable and secure mail room scanning - document management services.

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  • Document Storage >

    document storage | file storage

    Secure physical document and files storage from short to long term periods.

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  • Secure Document Shredding >

    document shredding | shred documents

    Secure Nationwide on and off-site, low to high volume shredding services.

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  • Scan to SharePoint >

    sharepoint document sharing

    Ms.Sharepoint based custom built document scanning and management solution.

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  • Document Management >

    document management

    Simple storage and archive of documents to advance document management solutions.

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  • Paperless Office >

    paperless office

    Quick, simple and cost effective solutions to implement a paperless office.

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  • Scan to e-Archive >

    e-archive scanning

    Scanning and conversion of physical archive to a structured electronic archive.

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  • Store to Scan >

    storage scanning

    Time-lapsed combined storage, scanning and Shredding solution for large volumes.

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  • Pearl Cloud >

    document cloud storage

    Fully hosted and managed Cloud based document storage and access service.

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  • Halogen >

    image retrieval software

    Open source, User friendly powerful digital document retrieval software.

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  • Purchase to pay >

    purchase invoice processing

    Automated scanning, processing and electronic approval of purchase invoices.

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  • PSI Capture >

    PSI software

    Automated scanning and data capture software for surveys, delivery notes and medical

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  • eBible >

    legal ebible

    Fast and cost effective e-Bible document creation services for the legal industry.

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Data Capture Service

  • Invoice Data Capture Service >

    data capture | survey data capture

    Capturing all types of data from computer printed and handwritten documents.

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  • Medical Research Data Capture >

    medical record data capture

    Accurate and fast Data Capture Solutions for Medical Researchers

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  • Customer Feedback Data Capture >

    customer form data capture

    Accurate Data Capture Solutions for Customer Service Surveys and Forms

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  • Data Entry >

    data entry | capture data

    Accurate, reliable and fast semi-automated and manual data entry services.

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  • Data Transcription >

    audio capture | audio transcription

    Fast and accurate multilingual transcription service from any audio format.

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Document Scanning for your Industry and Sector

Our services are trusted by

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Call us:  Nationwide: 0845 225 5923   Birmingham: 0121 285 1900  |  Manchester: 0161 832 7991  |  London: 0207 183 1885                  

Document Scanning | Scanning Company


document scanning imageFor over a decade, Pearl Scanning Company has been offering Document Scanning, HR Scanning Solutions, Book Scanning and Invoice Scanning Solutions to clients Manchester, London and rest of the UK.

In this fast-moving digital age, we are constantly innovating our document scanning service to provide the best cost effective scanning solution for the requirements of your company, no matter how small or big your scanning project is. We offer a wide range of scanning services which can be tailor to easily suit your company's needs.

Firstly, there is no need to worry about getting your documents to us. Our secure vans and team of collection co-ordinators can collect from anywhere in UK the same or the next day as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose type's documents.

Whether you are looking to scan books, drawings, news papers, invoices or large folders of information, Pearl can help you reap the benefits of scanning your documents. Our scanning Bureau is equipped with the latest document scanning technology and OCR (Optical Character Recognition) technology; to guarantee fast, sharp and reliable images.

Pearl is dedicated to making the process as straightforward for you as possible. Not only have we taken away transport issues with our collection service but we also offer a range of other services to complete your company's digitising cycle in a hassle-free way. Our services include: Accurate data captureData entry services for surveysDigital MailroomDocument storageSecure Paper shredding...all at highly competitive prices.

We are a document scanning company with 11 years of experience, ISO certifications and multiple accreditations that have helped us to grow into a leading document scanning UK company, delivering the highest quality of scanning service. Our bureau has the install capacity to process 10 million images per month in colour, monochrome and duplex scanning. We provide scanning services through England, Scotland, Wales, Ireland and the rest of Europe. Get in contact with us or request a free quote.
 

This how the process of Document Scanning works

document scanning collection UK

Fast and Secure Collection Service

Our secure vans and team of collection co-ordinators can collect your documents from anywhere in UK the same or the next day as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose types documents. 

staple removal before scan documents

Removal of document fasteners

Prior to scanning documents, we go through the files and remove any document fasteners, e.g. staples, paperclips, treasury tags, post-it, etc. All documents including the attachments and receipts are all kept in their original order. To ensures a smooth and accurate scanning process takes place and guarantee the quality of all documents scanned.

document scanning in london, manchester

Document Scanning

We use the latest scanners equipped with ultra-sonic double-feed and automated colour detection and image processing applications. We can scan to your preferred file format such as PDF, searchable PDF, TIFF, JPEG etc. We can scan documents as small as a till receipt up to A3 to large format drawings and plans in full colour, greyscale or black and white. The success of digitised documents is measured by how quickly and easily you can access them. Whether for day to day retrieval purposes or archival storage, Pearl Scan can develop efficient indexing scheme for legal practices, NHS, government departments, HR departments, educational institutes and engineering sectors. Continue reading about document scanning.

index of scan documents

File Indexing and Categorisation

Once a document is scanned we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc. This type of indexing involves:

                                                            - Image indexing and index verification
                                                            - Scanning text with OCR
                                                            - Database creation

OCR document scan

Document OCR (Optical Character Recognition) - Processing

We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any mis-field documents. 

Document scanning ISO quality control

Quality Assurance and Control

All our document scanning services are fully accredited to ISO 9001:2000 quality assurance standards and in addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards.

document scanning secure storage

Data Delivery Medium

The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption.

As well as providing data in a standard PDF file format, if you department or a company does not have any document management system we can supply the data in our free document management software Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in Ms. Sharepoint format. 

document secure shredding

Confidential and secure document shredding and disposal

Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.


  • Why Chose Us
  • Benefits of Document Scanning
  • ISO Certifications and Accreditations
  • List of Services

Why should you choose Pearl's Document Scanning Service?

Pearl Scan Document Scanning CompanyHere are some reasons why you should consider Pearl document scanning service:

  • A decade of experience working with the most reputable companies in the UK. See what companies have trust our document scanning service
  • Creative and friendly team of professionals who are easy to approach
  • Custom built scanning bureau focussed around security, safety, confidentiality and scalability
  • Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware for a wide range of document types and sizes making us a one-stop service for all of your document scanning and digital conversion cycle
  • Infrastructure to support small-to-large, quick-to-long terms projects, nationwide
  • In-house document management development facilities to offer bespoke solutions
  • Cloud powered secure document hosting service. Learn about Pearl Cloud our document cloud storage service
  • Free document management software. Learn about our Halogen, our document management software
  • Backed up by external quality and security audits
  • Fully supported services and management system throughout the UK
  • Our scanning operation have been audited and approved by many NHS, Local Authorities, Private blue chip companies to ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. See the full list of Pearl's accreditations and certifications

Pearl Document Scanning Company is one of the leading document scanning service providers with offices in London and Manchester, providing services all over the UK. We specialize in invoice scanning solutions for financial departments, hr records management, legal document management and digital mailroom. Our scanning bureau is fully secured and monitored 24/7 using internal, external CCTV cameras and RedCare security systems.

Benefits of Document Scanning

Fast access to your documents
Searching a database of documents for the one you want provides a faster and more accurate result than searching through physical paper filing.

Access from anywhere and anytime
As more and more people and organisations operate from multiple locations and times, scanned documents offer just the right solution for accessibility.

Document Sharing and Distribution
When multiple users and teams require access to the same documents and files in order to complete their work and share with others, document scanning offers a solution that is much more flexible.

Cost effective
Compared to physical document storage, it has been proven that digital document scanning and storage offers a range of cost saving benefits.

Improves productivity and efficiency
If files and documents are easier to find, the productivity and efficiency of an office can improve significantly.

Boosts staff morale
Staff with expanding workloads will feel better with a simpler system that allows them to get more done in less time.

Gives back much needed space
Once you have approved the paper document for recycling, there will be no need for bulky filing cabinets and piled up boxes so much needed space will be freed up for you to utilise.

Future-proof
Managing documents digitally makes your office more modern and paper light. With a free and open design, you can give your office a much needed upgrade.

Environmentally conscious
Not only are you saving your company money and your staff time, reducing your carbon footprint through cutting down on your use of paper and resources will help towards saving the planet (and bolsters your green credentials too.)

Document and data security
There are many ways your paper documents could be lost, stolen or destroyed but with digitised copies you can save important documents for the future.

Certifications bar

 

Call us:  Nationwide: 0845 225 5923   Birmingham: 0121 285 1900  |  Manchester: 0161 832 7991  |  London: 0207 183 1885                  

Feature Service

Business card

Business Card Scanning

Scan small to large volumes of business cards. We capture all data, formatted and converted to Excel, CSV, Outlook, CRM.
Find out about Pearl Scan Business Card Scanning Service.

Document Scanning Articles

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Book Scanning Articles

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    Recently the EU top court ruled that libraries may digitize books without permission A recent

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Data Capture Articles

  • Data Capture

    Everything You Need To Know About Data Capture... There are a lot of companies out

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Paperless Office Articles

  • Paperless Companies Saving Millions

    American Airlines' Switch from paper to iPads an now is saving millions Following American Airlines'

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