ISO quality assured, secure, cost effective scanning solutions
Document Scanning, FIle Management, Data Capture and Conversion
Welcome to Pearl Scan Solutions. We specialise in providing document scanning solutions, electronic archiving, data capture and custom-built document management systems.
We have nearly a decade of experience providing scanning and management services to private and public sectors. We are trusted by many organisations including the BBC, Sky, the NHS, local authorities, many universities and top UK and international law firms.
We boast accreditations to the ISO 9000:2001,commitment to IIP (Investors In People), Skills Pledge and ICO quality levels, guaranteeing the highest quality level and data protection.
Our services range from scanning of purchase invoices, expenses, HR files, client files, medical records, H&S manuals, O&M manuals, technical documents, drawings to survey scanning and automatically capturing the responsive data as well as OCR processing and converting documents to editable Word documents, Excel spread sheets, XML files or text searchable PDF files.
Our products span from paperless office systems for small organisations to fully-fledged document management and scanning solutions for larger corporations. Our document management products are developed in-house offering greater flexibility to cater to individual client’s needs, plus off the shelf solutions developed for individual sector needs.
Our Team
Our team of software developers, document scanning staff and document management software specialists have a combination of over thirty years experience in scanning, data capture, data entry, electronic archiving and data management solutions. We take pride in our services and work very closely with our clients to help them to achieve their objectives while offering free consultancy from the beginning through to the completion of their project.
Our Bureau
Our bureau is one of the leading scanning, conversion and processing service providers nationwide. It is fully equipped with state-of-the-art dedicated scanning equipment for paper files, books, microfiche, microfilm, aperture cards, forms, receipts, large format drawings, slides, photographs and artwork. Our bureau handles smaller jobs ranging from one folder, a book to processing on average ten million images every month.
Our bureau has developed powerful image processing, enhancement, manipulation, optimisation and conversion tools to handle almost any type of documents, images, file formats etc.
Our bureau is fully secured and monitored 24/7 using internal, external CCTV cameras and RedCare systems.
Our Scanning Services:
Document scanning and electronic archiving to CD
Scanning and capturing of form data
Scanning of technical drawings, building plans, maps and ordnance surveys
Microfilm, microfiche and aperture card scanning
Magazine Scanning, Book Scanning and Comic Scanning
Slides, photographs, glass plates negatives, non-standard size film
Data entry services, forms data capture conversion and directory conversion
Data Cleansing, Data correction, validation and OCR services
Why Outsource?
Depending on the nature of the project, we can advise you
whether it will be cost effective for you to outsource your scanning to our bureau or consider an in-house
document scanning service. On top of this we offer a bespoke, high quality and easy-to-use document management system which fits into your
procedures seamlessly while managing all of your files electronically for you.
Also find out why scanning and digitisation is superior to document storage here.
On-Site Scanning Services
Our unique on-site
scanning and document management service is required by clients who cannot remove
business files from their premises for either compliance or operational reasons. Therefore they may require
our on-site scanning services to be carried out without removing any confidential
documents.
With the client's full consultation we can setup our on-site scanning operation and manage the entire project from the work place. We dedicate our team of experienced scanning operators who work on the file preparation, scan process, document indexing and conversion. We will ensure that the transition from the hard copy conversion to digital format seamlessly integrates with your timescales, operations and day-to-day processes.
Choosing a Document Management System
If you want to make a return on investment within the first six months our document management systems can help. Choosing a document management system is not an easy task and in fact, for some IT professionals, it can be a daunting process. For some clients, a standard off-the-shelf document management system which is written with a general business process in mind is not powerful enough to deliver their specific business aims.
In order to cater for every type of client, we offer unique bespoke document management solutions and systems. This service is inclusive of records management, document imaging, file capture and OCR conversion engines. We can adapt any application in order to be flexible enough to blend in easily with your current business environment.
Pearl Scan has provided custom document management software, systems and solutions to many small to medium size organisations. We have built up a reputation in the industry as 'Document Management Experts'. Our expertise in bespoke document management will help achieve goals in your office, just as it has for hundreds of others.
We are a national document scanning services provider with major clients based in: Document scanning Manchester, London, Liverpool, Birmingham, Leeds, Newcastle, Edinburgh, and Cardiff. We can collect your files within 24 hours notice from any mainland UK and a two days service from Ireland.
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