Scanning Service | Document Scanning
In this fast-moving digital age, we are constantly innovating our document scanning service to provide the best cost effective scanning solution for the requirements of your company, no matter how small or big your scanning project is. We offer a wide range of scanning services which can be tailor to easily suit your company's needs.
Firstly, there is no need to worry about getting your documents to us. Our secure vans and team of collection co-ordinators can collect from anywhere in UK the same or the next day as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose type's documents.
Whether you are looking to scan books, drawings, news papers, invoices or large folders of information, Pearl can help you reap the benefits of scanning your documents. Our scanning Bureau is equipped with the latest document scanning technology and OCR (Optical Character Recognition) technology; to guarantee fast, sharp and reliable images.
Pearl is dedicated to making the process as straightforward for you as possible. Not only have we taken away transport issues with our collection service but we also offer a range of other services to complete your company's digitising cycle in a hassle-free way. Our services include: Accurate data capture, Data entry services for surveys, Digital Mailroom, Document storage, Secure Paper shredding...all at highly competitive prices.
We are a document scanning company with 11 years of experience, ISO certifications and multiple accreditations that have helped us to grow into a leading document scanning UK company, delivering the highest quality of scanning service. Our bureau has the install capacity to process 10 million images per month in colour, monochrome and duplex scanning. We provide scanning services through England, Scotland, Wales, Ireland and the rest of Europe. Get in contact with us or request a free quote.
This how the process of Document Scanning works
Fast and Secure Collection Service
Our secure vans and team of collection co-ordinators can collect your documents from anywhere in UK the same or the next day as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose types documents.
Removal of document fasteners
Prior to scanning documents, we go through the files and remove any document fasteners, e.g. staples, paperclips, treasury tags, post-it, etc. All documents including the attachments and receipts are all kept in their original order. To ensures a smooth and accurate scanning process takes place and guarantee the quality of all documents scanned.
We use the latest scanners equipped with ultra-sonic double-feed and automated colour detection and image processing applications. We can scan to your preferred file format such as PDF, searchable PDF, TIFF, JPEG etc. We can scan documents as small as a till receipt up to A3 to large format drawings and plans in full colour, greyscale or black and white. The success of digitised documents is measured by how quickly and easily you can access them. Whether for day to day retrieval purposes or archival storage, Pearl Scan can develop efficient indexing scheme for legal practices, NHS, government departments, HR departments, educational institutes and engineering sectors. Continue reading about document scanning.
File Indexing and Categorisation
Once a document is scanned we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc. This type of indexing involves:
- Image indexing and index verification
- Scanning text with OCR
- Database creation
Document OCR (Optical Character Recognition) - Processing
We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any mis-field documents.
Quality Assurance and Control
All our document scanning services are fully accredited to ISO 9001:2000 quality assurance standards and in addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards.
Data Delivery Medium
The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption. As well as providing data in a standard PDF file format, if you department or a company does not have any document management system we can supply the data in our free document management software Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in Microsoft Sharepoint format.
Confidential and secure document shredding and disposal
Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.
- Why Choose Us
- Benefits of Document Scanning
- ISO Certifications and Accreditations
Why should you choose Pearl's Document Scanning Service?
Here are some reasons why you should consider Pearl document scanning service:
- A decade of experience working with the most reputable companies in the UK. See what companies have trust our document scanning service
- Creative and friendly team of professionals who are easy to approach
- Custom built scanning bureau focussed around security, safety, confidentiality and scalability
- Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware for a wide range of document types and sizes making us a one-stop service for all of your document scanning and digital conversion cycle
- Infrastructure to support small-to-large, quick-to-long terms projects, nationwide
- In-house document management development facilities to offer bespoke solutions
- Cloud powered secure document hosting service. Learn about Pearl Cloud our document cloud storage service
- Free document management software. Learn about our Halogen, our document management software
- Backed up by external quality and security audits
- Fully supported services and management system throughout the UK
- Our scanning operation have been audited and approved by many NHS, Local Authorities, Private blue chip companies to ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. See the full list of Pearl's accreditations and certifications
Pearl Document Scanning Company is one of the leading document scanning service providers with offices in London and Manchester, providing services all over the UK. We specialize in invoice scanning solutions for financial departments, hr records management, legal document management and digital mailroom. Our scanning bureau is fully secured and monitored 24/7 using internal, external CCTV cameras and RedCare security systems.
Benefits of Document Scanning
Fast access to your documents
Searching a database of documents for the one you want provides a faster and more accurate result than searching through physical paper filing.
Access from anywhere and anytime
As more and more people and organisations operate from multiple locations and times, scanned documents offer just the right solution for accessibility.
Document Sharing and Distribution
When multiple users and teams require access to the same documents and files in order to complete their work and share with others, document scanning offers a solution that is much more flexible.
Compared to physical document storage, it has been proven that digital document scanning and storage offers a range of cost saving benefits.
Improves productivity and efficiency
If files and documents are easier to find, the productivity and efficiency of an office can improve significantly.
Boosts staff morale
Staff with expanding workloads will feel better with a simpler system that allows them to get more done in less time.
Gives back much needed space
Once you have approved the paper document for recycling, there will be no need for bulky filing cabinets and piled up boxes so much needed space will be freed up for you to utilise.
Managing documents digitally makes your office more modern and paper light. With a free and open design, you can give your office a much needed upgrade.
Not only are you saving your company money and your staff time, reducing your carbon footprint through cutting down on your use of paper and resources will help towards saving the planet (and bolsters your green credentials too.)
Document and data security
There are many ways your paper documents could be lost, stolen or destroyed but with digitised copies you can save important documents for the future.